Events in CGScholar

Events in CGScholar

This page is a guide to the entirety of the Event area of CGScholar. Please refer to this page and the appropriate sections for any questions or issues you may have in the Event area. If you do not find the answer to your questions on this page, please refer to the pages listed in the "Learn More About..." section at the bottom of this page or submit a support ticket using the buttons below the page.


Overview

You can view upcoming Conferences, submit Proposals, complete Registrations, and view Presentations within the Event area of CGScholar. There are two areas of Event: Browse Events and Your Events.

You can view all of the upcoming events in the Browse Events space.



Your Proposals, Registrations, and Presentations for all Events are found under Your Events.



Clicking on an Event "Card" from the Browse Events space will open the Microsite for an Event. From the Event Microsite, you can submit a Proposal, Register, add Extra Events, view Accepted Proposals, check the Event Schedule, and view Presentations.


Submitting a Proposal

To submit a Proposal, navigate to an Event's Microsite, select "Submit a Proposal," then follow the steps below:

Step One:


Sign in to your CGScholar account. If you are already signed in, you will skip this step. If you do not have a CGScholar account, you can create an account here by clicking on the "Sign Up" tab.


Step Two:


Review your CGScholar profile. If you've already completed the biographical information on your profile, these fields will be populated with the most recent information you used. Programming and schedule information uses the settings from your account, so please review the information carefully. If you need to make any changes, you can do so on this page and they will be reflected on your profile.


Step Three:


Add Co-Presenters. If you are presenting with other Scholars, you can add them to your proposal here by searching for their CGScholar accounts, or inviting them to join CGScholar. Please review the full process for adding a Co-Presenter to your proposal. If you are not presenting with colleagues, you can skip this step.


Step Four:


Complete your Proposal details. Complete the sections of the Proposal Submission From and submit your proposal. We highly recommend reviewing our Conference Proposal Guidelines before completing this step of the process.


Once you have submitted your proposal, you can manage your proposal and register for the Conference from the Your Events space.


Managing a Proposal

You can manage your proposal by navigating to the Your Events space and selecting "Manage Proposal" next to the Event corresponding to your Proposal. This will take you to the "Your Proposal" section of the Event's Microsite. You can also arrive here by navigating to the Event Microsite that corresponds to your proposal and selecting "Your Proposal" from the Microsite navigation headers. "Your Proposal" replaces "Submit a Proposal" after you have submitted a Proposal for an Event.



From the "Your Proposal" section you can review your Proposal's status, edit the Proposal, edit Co-Presenters, Withdraw the Proposal, and add Digital Media. To Edit the Proposal, your Proposal status must be "awaiting review," or "revise and resubmit." Once your proposal has been accepted, you will need to submit a support ticket to have the status changed, and editing re-enabled on your Proposal. Once the Conference has started, you will not be able to edit your Proposal or Co-Presenters.

Adding Digital Media

You will only be able to add Digital Media to your Presentation after your Proposal has been accepted and your Registration marked as paid. To register, please see the section on Registering for an Event.
See our guide on Digital Content for Presentations for detailed instructions on the types of Digital Media you can add to your Presentation, and how best to format them.



Registering for an Event

To Register for an Event, navigate to the Event's Microsite, select "Register," then follow the steps below:

Step One:


Select "Register" from the Event Microsite's navigation headers then choose your Registration Type. If you have a submitted Proposal, you will only be able to select a Presenter Pass. If you do not have a submitted Proposal, you will only be able to select an Audience Pass. See the section on Submitting a Proposal


Some Registration types are only available upon request.

If you are selecting a Student, Returning Member, or Returning Student registration, you will be asked to submit a request when selecting your Registration. When completing your registration request, you will need to supply the appropriate documents:

  • Student: Please provide proof of your student status. Acceptable documents include: transcript, student ID, letter from an advisor/dean, etc.
  • Returning Member: Please provide proof of your membership or attendance at a previous Event. Acceptable documents include: CGScholar membership card, past Conference programs, etc.
  • Returning Student: Please provide proof of both your student status and your membership/prior attendance.

Once you have submitted your Request, our staff will review the Registration Request. Requests are reviewed manually and typically take 1-3 business days to have a decision returned, we appreciate your patience. Once your Request has been accepted, you will be able to complete your Registration.

Step Two:


Select any Special Events or Extra Events that you would like to attend such as Conference Tours, Dinners, and complimentary events. Unlike Registrations, you may purchase multiple tickets in your name for Extra Events. We encourage Event attendees to bring family and friends to the Extra Events. If you are unsure if you will be able to attend an Extra Event, or if you find that you need additional tickets, you can also purchase Extra Event tickets after your registration has been completed.


Step Three:


Confirm your details. Please let us know if you have any Accessibility or Meal Requirements. If the Event has a printed program available, you will be able to select if you want one at this stage; if you do not opt for a printed program, you will still have access to the Digital


Step Four:


Sign in to your CGScholar account. If you are already signed in, you will skip this step. If you do not have a CGScholar account, you can create an account on the CGScholar homepage.


Step Five:


Review your CGScholar profile. If you've already completed the biographical information on your profile, these fields will be populated with the most recent information you used. Programming and schedule information uses the settings from your account, so please review the information carefully. If you need to make any changes, you can do so on this page and they will be reflected on your profile.


Step Six:


Review your registration and complete your payment. Review our ways to provide payment page for more information on payment options.


Step Seven:


Review your receipt and download your receipt. You will also receive an email confirmation with your registration number and receipt.



Registering for Event Extras

If you would like to attend an Extra Event, or need additional tickets that you did not purchase as part of your initial registration, you can add tickets by navigating to the Event Microsite and selecting "Special Events."



Downloading a Receipt or Letter

After you have completed your registration, you will be able to download additional copies of your receipt from the Your Events space. You are also able to download Acceptance, Invitation, and Participation Letters from this space.


Viewing Accepted Proposals for an Event

If you would like to see all of the Proposals Accepted for Presentation at the Event, visit the Event Microsite and select "Presentations."

The list of accepted proposals is not always available, if you navigate to "Presentations" and find the below screen, check back later for the list of Accepted Proposals.

When the Conference Schedule is released, you will also be able to view Featured Presentations and Presentations that you have Followed. You can navigate to those presentations using the panels at the top of the Presentations section.

You can follow a Presentation by selecting the Follow button next to it in the Event Schedule.

To remove a Presentation from your Following list, click the Unfollow button.

If you would like to connect with a Presenter who has a similar research focus to yours, you can click their name to view their Community Profile.

If you'd like to connect with them for potential collaboration or discussion, you can send them a Peer Request. If they approve, you'll be able to message with them to discuss your work.



Viewing an Event Schedule

Event Schedules are made public approximately two months prior to their Events. You can view an event Schedule by selecting "Event Schedule" from the Event Microsite navigation headers.

If the Schedule has not yet been released, the "Event Schedule" section of the Event Microsite will have the message below:



Viewing a Presentation

Once you have completed your registration, you will be able to view Presentation Pages and their Digital Media by clicking on their entry in the Event Schedule. Below is an example Plenary Session Presentation Page. You may only view Presentation Pages if you have a completed Registration, or if they are a part of Open Research.

Some Presentation Pages are grouped together into Themed Panels. Themed Panel pages include the individual Presentation Pages for all of their constituent Presentations. Presentations that have their Digital Media uploaded feature a blue tag.

If a Presentation that you are interested in does not have Digital Media uploaded, you can click on the Request and Follow button in the Digital Media area of the Presentation Page.



Discussing a Presentation

Most Presentations, Plenary Sessions, and Themed Panels have Discussions where Scholars can communicate and comment on the work being presented. You can navigate to this area by clicking on the blue "Discuss" button next to their Event Schedule entries, or by selecting the "Discussion" tab from the Presentation Page. You will only be able to access Discussions that are a part of Open Research or part of Events that you have a registration for.

If you do not have a registration for the Event the Discussion belongs to, or the Discussion has been closed, the page will appear like the image below:



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